27th May 2019

Advantages of Using Document Storage For Your Business

Documents are an essential part of any thriving business. Managing your documentation can be challenging if you have several ways of storing them. Depending on what your business is, using document storage can provide a lot of benefits to your company.

Documents are an essential part of any thriving business. Managing your documentation can be challenging if you have several ways of storing them. Depending on what your business is, using document storage can provide a lot of benefits to your company.

Storing paper documents takes up a lot of space, and commercial space does not come cheap. Having an all in one document storage system such as high-density shelving can store a lot more than the average filing cabinet, therefore creating more space.

Increases space

Better security

It’s a lot more secure to have all of your documentation in one place than scattered around in different filing systems. Access to these documents can also be controlled using the proper storage facility.

Easier to retrieve documentation

A task that takes up a lot of time in a business is the finding and retrieving of documents. In fact, an organisation can spend around £12 per document in labour to file it. 7.5% of documents within a business get lost and 3% end up being misfiled. Using document storage keeps everything organised so that it’s easier to find. Once you have the proper document storage you can implement a document management system that is specific to your business.

Documents are safer

We’ve touched on better security but having document storage also keeps information safe from things like leaks and fires. Paper documents can be protected with document storage against these kinds of disasters.

The documents that are being stored correctly won’t be lost or misplaced after being viewed either. There’s a specific place for everything, and cross-indexing can really help the search for files.

Other benefits

Although it may not seem like much to have document storage, it can really have beneficial impacts on a business. It makes client relations much stronger knowing their information is being kept securely, offering them more peace of mind. Plus the saving on time is a huge benefit for any organisation.

Check out what Document Storage we have to offer and see if we can solve your storage problems.